COVID-19 Update: Business Continuity
March 13, 2020
As the current COVID-19 situation evolves, Equinox has been proactive in our planning, response and action. The health and well-being of our staff, clients, contractors and vendors remains the top priority and is at the forefront of our business continuity planning.
With state of the art technology for teleconferencing and video conferencing, combined with over 10 years of international project communication, coordination and execution, working remotely is a standard practice at Equinox – and experience we are leveraging with the COVID-19 outbreak to keep your projects moving forward.
Technology Solutions for Clients: For the last 10 years, Equinox has facilitated project meetings, HAZOPs, model reviews, etc. with state-of-the-art videoconference, screen share and tele-conference software. We are encouraging remote meetings to help slow the spread of COVID-19 and protect our clients, staff and vendors. We have been communicating daily with our Australia and India operations for years. We work with our worldwide clients remotely – and we can do the same here in Calgary. We are also rolling out virtual reality reviews that can be done anywhere in the world.
Work from Home Program: Along with our teleconference and video conference technology, Equinox is now working in a full virtual work environment. Our personnel are set-up at home with VPN Connection allowing access to all design software, AxiomWorx Enterprise Project Management Software, and the full Microsoft Suite including Teams for client and internal meetings, Outlook for Equinox email and cloud-based OneDrive. We have also equipped our people with additional monitors and hardware for their home offices. Our people are fully accessible, allowing all of Equinox to continue working on projects seamlessly.
Project Management Systems: AxiomWorx, Equinox’s 100% owned and operated Project Management Software is a workshare design program which has prepared us well for these unforeseen circumstances. Among many features, Axiom manages schedules, resource planning and project reporting.
Project Meetings and Daily Communication: Equinox project teams and staff are well-versed in Microsoft Teams for daily and weekly coordination meetings. On top of weekly project status and client coordination meetings, we have executed kick-off meetings, bid evaluation meetings, project schedule reviews, HAZOPs, 3D model reviews and other meetings with state of the art technology for teleconference and video conference software.
Health and Safety Program: Equinox has a stringent Health & Safety Program, fully endorsed by management, for the protection of project personnel and physical assets. The program’s goals include:
1. Demonstrate leadership and create awareness and commitment to deliver our HSE principles.
2. Protect and promote the health and safety of our personnel and visitors.
3. Deliver an inherently safe, operable system using proven technology.
4. No exposure of personnel or the public to hazards.
5. Deliver effective plans and processes for the management of foreseeable emergencies.
Office Cleanliness: In addition to educating staff, we have worked with our building managers to increase the level and frequency of cleaning around our office in common spaces such as boardrooms, collaboration rooms, and eating spaces.
Equinox is committed to keeping projects moving forward without compromising the health and safety of our staff, contractors and clients. Contact us at any time regarding our business continuity practices.